Security Tips for Zoom Meetings
https://zoom.us/trust/security
https://zoom.us/docs/doc/Securing Your Zoom Meetings.pdf
You may have read alarming reports about bad actors sharing disturbing content and otherwise disrupting Zoom meetings. While Zoom recently made changes to help address those issues, here you will find some useful information on steps you can take to secure your Zoom meetings.
Keep meeting information private
In an effort to keep our community safe from the potential of bad actors disrupting our learning environment, ITS suggests that links to meetings only be posted in Sakai or sent directly to students via email.
Do not post Zoom links in public chats, blogs, websites or forums.
Remind participants to not share meeting information with others.
Require “Sign in to Account” to attend meetings
If using a school email address, enabling this setting requires users to log in securely to participate in a meeting hosted by your school, ensuring that each meeting participant is monitored and identified. For further details, please visit: https://support.zoom.us/hc/en-us/articles/360037117472- Authentication-Profiles-for-Meetings-and-Webinars
Meeting Registration
Meeting hosts can ensure that only registered and approved participants can attend a meeting. For further details, please visit: https://support.zoom.us/hc/en-us/articles/211579443-Registration-for-Meetings
Enable Waiting Room
Meeting hosts can ensure that only admitted guests can participate in the meeting by enabling this as a staging area until you are ready for them. You can enable this in the meeting options when setting up your meeting or any time before the meeting starts. Please visit: https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room
Restrict Participant Chat
By default, participants can message anyone, even other participants. You can prevent participants from sending unwanted messages by restricting their ability to chat. Click the Chat button, then click the button at the bottom right of the Chat pane and select from the Participant Can Chat With options.
Restrict Annotation During Screen Share
During screen sharing both you and your attendees can doodle and mark up the screen. To prevent attendees from writing all over the screen, click the More button and select Disable Attendee Annotation. (Note that this option is only available after you start your screen share).
For a Zoom blog post with all of these options and more, please go to: https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-yourzoom- event/
In Meeting Security and Controls
The meeting host has a variety of controls they can use to secure their meeting. For more information, visit https://support.zoom.us/hc/en-us/articles/115005759423-Managing-participants-in-a-meeting
· Lock the Meeting: when you’re in the meeting, click Participants at the bottom of your Zoom window. In the participants pop-up box, you will see a button that says Lock Meeting. When you lock the meeting, no new participants can join, even if they have the meeting ID and password.
· Expel a Participant: still in that participants menu, you can mouse over a participant’s name, and several options will appear, including Remove. Click that to kick a participant out of the meeting. They can’t get back in if you then click Lock Meeting.
· Prevent Participants from Screen Sharing: In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options. Under “Who can share?” choose “Only Host” and close the window.
· Attendee On-Hold: if you need a private moment, you can put attendees on-hold. The attendee’s video and audio connections will be disabled momentarily. Click on the attendee’s video thumbnail and select Start Attendee On-Hold to activate this feature.
· Disabling Video: Instructors can turn participant video off and request to start participant video. This will allow instructors to block unwanted, distracting or inappropriate gestures on video.
· Mute participants or Mute All: Instructors can turn mute / unmute participants or all. This will allow instructors to block unwanted, distracting or inappropriate noise from the meeting.
If you experience issues with Zoom, you may refer to the additional documentation or contact the ITS help desk at 909-621-8061 or servicedesk@pomona.edu. Additional documentation is available via Pomona College ITS at https://ritg.pomona.edu/resources/instructional-continuity or the Zoom online knowledgebase: https://support.zoom.us/home.