How to use your Listserv (for list owners)

The Pomona College Listserv is a mailing list management system that allows one to subscribe to or create, manage, and control an electronic mailing list(s).

An electronic mailing list is email-based and can function as announce only, moderated, or as a simple discussion list. Each member that is subscribed to a particular listserv receives a copy of every message sent to that list via E-mail.

The email list will have a signal email address assigned to it. When you send a message to that email list address, the message will go to whoever is on the email list database.

This knowledge base article will show one how to use some of the more common functions of the Pomona College Listserv.

Table of Contents

Login into the Listserv
Dashboard for overview of Listserv
Examples of Some of More Commonly Used Function
Add someone to your Listserv
Import a list of subscribers from Microsoft Excel into LISTSERV
Delete someone from your Listserv
Add someone else as a Moderator

Login into the Listserv

Listserv administration is easily done through the Listserv web interface at http://listserv.pomona.edu. Login with your default email address and password (which may not be the same as you other network passwords). The Log in link is in the upper right corner of the web interface.

CAUTION: Make sure you log into the Listserv with your default email address, or you will not see the 'List Management' options referenced below.

NOTES:

Your default email address might be in a different format from someone else’s (Firstname.Last@pomona.edu, UserID@pomona.edu, UserID@mymail.pomona.edu (student and alums), etc.). To find your default email address:
1. Log into http://mail.pomona.edu
2. Click on your profile bubble in the upper right corner.
Your default email address will be displaced under your name.
If you forgot your password, please visit the following site and follow the proceeding instructions:
http://listserv.pomona.edu/scripts/wa.exe?GETPW1

Dashboard for overview of Listserv

The List Dashboard will give you a quickview of a Listserv (pending messages, number of subscribers, etc.).

To access the List Dashboard, click on the List Management menu (upper left corner) and select 'List Dashboard'.

Examples of Some of More Commonly Used Function

Most Listserv administration can be done using the option in the List Management menu that you should see once logged in. Below are examples of options available to you as a Listserv administrator.

Add someone to your Listserv

Click on List Management and select Subscriber Management.

NOTE:
If you manage more than one list, select the List to which you want to add Subscribers.
Add the email address of the subscriber, select Send Email Notification, and then click the Add to List Button.

WARNING: Do not add people to your List without getting their permission first.

Import a list of subscribers from Microsoft Excel into LISTSERV

To import a list of subscribers from Microsoft Excel into your LISTSERV, please visit https://www.lsoft.com/news/techtipLSV-issue2-2019.asp .

WARNING: Do not add people to your List without getting their permission first.

Delete someone from your Listserv

Click on List Management and select Subscriber Management.

NOTE: If you manage more than one list, select the List to which you want to remove Subscribers.
In the 'Search for Subscribers' box, type the email address, first or last name of the person you wish to remove and click the 'Search' button.
In the search resolve, select the person you wish to delete.
On the next page, confirm the person you wish to remove is selected. Then, click the 'Delete' button toward the bottom.

Add someone else as a Moderator

Click on List Management, then List Configuration.
Click on the 'Administrators' tab. In the Administrator section, scroll down to the Moderator section and enter the email address of the new Moderator.

NOTE: For full documentation on how to use the Pomona College Listserv, click here for LISTSERV Online Help. In the webpage the opens, click on the List Owners link on the left side.